Related Party Transactions
The purpose of the Company´s Guidelines on Related Party Transactions is to ensure that any business transactions involving persons belonging to the Company´s related parties are made independently and based on market terms. This also applies to business transactions that otherwise may raise suspicions on whether the transaction was made on market terms. The Company assesses and monitors that any related party transactions promote the purpose and interests of the Company and are commercially justified and overall in the best interests of the Company and that any conflicts of interest are duly taken into account when making decisions on related party transactions.
According to the definition in the Limited Liability Companies Act, a related party transaction is not part of the company´s ordinary course of business or is made in deviation from customary commercial terms. These kinds of related party transactions are uncustomary in the company´s business. In addition to the general monitoring concerning related party transactions, the Company prepares a special report on transactions that are not part of the Company´s ordinary course of business or are made in deviation from customary commercial terms.
The Company has defined its related parties according to the IAS 24.9 standard and maintains an up-to-date register of major business transactions between the Company and its related parties, the parties, and the key terms of such transactions. The information about the related parties is collected annually from the persons belonging to the Company´s related parties and serving the Company. The Company monitors possible related party transactions as a part of its internal control. Roles and responsibilities regarding internal control are described on the Company´s internet site. In addition, the above-mentioned persons are obliged to notify the Company´s related party administration of any related party transactions which have come to their knowledge. Such notification must be made without delay after receiving such information. The transactions are considered major if their total amount exceeds 20,000 during the financial period.
The Company´s related party register is not public, and any information entered in it will not be disclosed to third parties, with the exception of any authorities and the auditor entitled to receive such information. Any major transactions to be performed with the Company´s management and its related parties shall be approved by the Board of Directors.
The Company discloses the related party transactions relevant to the shareholders at the latest when the transaction is binding on the Company. The principles of the Guidelines on Related Party Transactions are observed throughout the Bittium Group and in the decision-making concerning all of the Group companies.